Executive Assistant Position Description

Job Title: Executive Assistant to the Executive Director

Organization: My Dog Is My Home

Location: Remote (U.S.-based)

Reports to: Executive Director

Status: Part-time, Independent Contractor

Compensation: $25 per hour, estimated 14-21 hours/week

About My Dog Is My Home

My Dog Is My Home is a national nonprofit dedicated to increasing access to shelter and housing for people experiencing homelessness with their companion animals. We work across three main program areas—storytelling, community building, and technical assistance—to advance pet-inclusive housing and shelter policies and practices. Our work is grounded in the belief that no one should have to choose between their pet and a safe place to sleep.

About the Role

We are seeking a highly organized and proactive Executive Assistant (part-time, hourly) to support the Executive Director in managing a dynamic and growing organization. This is a contract role designed for someone who can work independently, manage shifting priorities, and contribute meaningfully to My Dog Is My Home’s mission.

This position is ideal for someone who excels at administrative coordination, is comfortable working in a remote environment, and enjoys supporting executive leadership through clear communication and efficient systems. The expected commitment is 14-21 hours per week, with flexibility around when hours are worked and opportunities for increased hours depending on organizational needs.

Key Responsibilities

Executive Support & Calendar Management

  • Manage the ED’s calendar with efficiency, ensuring alignment with organizational priorities and adequate time for focus and rest.

  • Coordinate internal and external meetings, including with board members, partners, funders, and program collaborators.

  • Prepare materials and briefings for meetings and speaking engagements; take and circulate notes as needed.

  • Organize travel arrangements and itineraries for in-person meetings and events.

Communications & Relationship Support

  • Monitor and manage the ED’s email inbox in collaboration with her, ensuring prompt follow-up and prioritization.

  • Draft, edit, and format professional correspondence, reports, and presentations.

  • Serve as a liaison with internal and external stakeholders with a high level of professionalism, warmth, and confidentiality.

  • Help track relationships and engagement with key partners, sponsors, and supporters.

Project & Workflow Management

  • Maintain task lists, project trackers, and deadlines to help the ED stay on top of key deliverables.

  • Support preparation and follow-up for board meetings, donor calls, and public events.

  • Conduct background research and light data analysis as needed.

  • Provide occasional support on special initiatives aligned with the ED’s portfolio.

Qualifications

  • At least 2 years of experience in executive support, administration, or operations—ideally in a nonprofit, advocacy, or social impact setting.

  • Excellent organizational and time management skills.

  • Strong written and verbal communication skills.

  • High degree of discretion and ability to handle sensitive information.

  • Confident using Google Workspace, Zoom, Slack, and project/task management tools like Asana or Notion.

  • Willingness to learn new technology and virtual project management tools and systems.

  • Proactive and solutions-oriented; anticipates needs.

  • Commitment to the mission and values of My Dog Is My Home.

Preferred Attributes

  • Kind, grounded, and clear communicator

  • Emotionally intelligent and values-aligned

  • Understands and respects boundaries while maintaining flexibility

  • Passionate about justice, inclusion, and human-animal relationships

How to Apply

Please send your resume to christine@mydogismyhome.org with a statement of interest in the body of the email.

People of color, women, people who have experienced homelessness, formerly incarcerated people, LGBTQ individuals, and progressive visionaries are encouraged to apply.

Our Hiring Process & Timeline

  • We will review applications on a rolling basis until the position is filled.

  • We will begin scheduling phone interviews immediately. Your phone interview may be followed by an in-person one-hour interview.

  • If you are invited for an interview, we will ask for examples of your work relevant to this position, e.g. a campaign you created, a writing sample, or other relevant materials.

  • We would like to have the selected candidate start as soon as possible.